Writing a report about an event or a topic is one of the most interesting yet effort-taking tasks. So, it is important that you practice report writing and draft the best piece with every necessary detail. Keeping the proper format in consideration. So, in this blog, get familiar with its types and format, followed by a sample for better understanding. Moreover, also read the tips for framing an effective report writing in English. Thus, read till the end and practice yourself to see improvements.
Table of Contents
The process of creating a structured document with the information and facts about an event or a topic, compiling all the necessary details about them for a set audience, is called report writing. Here, this document involves the collection of information in the form of data, making an analysis, and presenting that data in a very precise manner to the targeted audience.
There are several types of report writing which are categorized based on their purpose and audience. Some of the common types are formal, informal, long, short, informational, and analytical reports. Thus, read below to learn about the 14 types of reports.
This report type mainly aims to provide factual information on a specific topic. Moreover, it can include expense analysis, performance tracking, justification, and other information, which are the best examples of informational reports.
This report type is a document that is used by major business firms to analyze business opportunities, problem-solving strategies, and decision-making. Moreover, this report includes both quantitative and qualitative data.
This report type is a part of a business report that majorly focuses on the day-to-day activities and transactions within the firm. These reports provide detailed, real-time insights into various aspects of operations, like production, sales, customer service, and financial status, to help monitor and optimize ongoing processes.
This report type is a comprehensive analysis of a specific sector and industry, providing insights into the market trends, future projections, and competitive analysis. It also offers details about the industry’s history, present state, and future aspirations.
This report type is a document that displays the key data and insights on your business’s goods and products. It also analyzes its performance, sales, inventory, and other relevant information. It also helps in understanding the customer’s behavior.
This report type is a well-structured document that gives details about the findings of a study or investigation. It provides a clear and concise overview of the research process, methodology, results, and conclusions.
This report type is a formal document that provides necessary information, analysis, and recommendations to promote the business and regulate decision-making strategies among the employees. This also includes financial performance, sales trends, or market research.
This report type is a document that summarizes the progress, current status, and future outlook for the project. The main idea behind this report is to indicate what has been done so far, what is in progress currently, and what else is remaining for the future.
This report type is a document explaining a recent event to inform the public about what is happening. It majorly focuses on providing factual information in a clear and straightforward manner, often using a specific journalistic style.
This report type is a formal document that is designed to convey technical information in a very clear and easily accessible format. This document also details the process, progress, or results of technical or scientific research, making it understandable to those without technical knowledge.
These are some of the types that vary based on the purpose of report writing and the targeted audience.
It is important to learn the report writing format to master the same and write the most accurate document covering all the necessary elements. Therefore, the basic structure involves:
1. Title page: It is the first page of a document, serving as the "front cover". It provides essential information about the work. It typically includes the report's title, author(s), relevant affiliations (e.g., university, organization), and sometimes the date of submission or release.
2. Abstract: An abstract is a self-contained summary of around 150-250 words that provides a brief overview of the report's purpose, methods, findings, and conclusions.
3. Table of contents: The table of contents is a list of the main headings of the entire report. It is found at the beginning of the report, which provides an overview of the main structure and content of the document.
4. Introduction: An introduction, while you write a report, gives the stage to your ideas, setting a background for the readers and stating the purpose of the report.
5. Methodology: The methodology of a report describes the procedure used to conduct the research and how transparency is ensured in your write-up.
6. Discussion: The discussion section of a report is to provide a brief summary of the results and examine the findings presented in the results section.
7. Conclusion/recommendations: The conclusion of a report presents the main findings of your research, and the author gives their own opinion and impression on the same.
This is the format of report writing that tells you about the correct structuring of the ideas of author and how to present them accurately to the targeted audience.
In this section, you will get a sample which is one of the report writing examples that will help you understand the structure and writing intent better. So, go through the sample below and learn how to write a proper document.
Report on the Impact of Online Learning on Students
1. Title Page
Title: Report on the Impact of Online Learning on Students
Submitted by: Sidhu Peterson
Institution: B.Town Ltd.
Date: 29/5/22
2. Abstract
This paper investigates how online learning has impacted students academically, socially, and emotionally. Grounded on surveys, interviews, and secondary research, the research indicates strengths in flexibility and accessibility but also reveals weaknesses such as lower engagement, digital fatigue, and disparities in the access to technology. Suggestions are made to maximize the success of online education and facilitate students' comprehensive development.
3. Table of Contents
a. Title Page
b. Abstract
c. Table of Contents
d. Introduction
e. Methodology
f. Discussion
g. Conclusion and Recommendations
4. Introduction
The worldwide transition to online learning, hastened by the COVID-19 pandemic, has transformed conventional education systems. While online learning provides flexibility and convenience, it has also brought new challenges to students' academic achievement, mental well-being, and social development. This report examines these effects and proposes how to maximize online learning for future applications.
5. Methodology
The study used a mixed-method approach:
Data were collected over three months and analyzed using both qualitative and quantitative methods.
6. Discussion
Academic Impact:
Social and Emotional Impact:
Technology Access:
Positive Outcomes:
7. Conclusion and Recommendations
Conclusion:
Online education has dramatically changed the learning experiences of students. Although it presents new chances, it also reveals significant gaps in access, participation, and emotional well-being.
Recommendations:
This is a sample of the report writing that will help you understand the proper way of writing, and you will be able to write the same on several topics.
Also Read: Formal Letter Writing, Reported Speech Guide
Several tips are there that you must follow during report writing. So, some of them are:
1. Presentation is one of the most important elements of writing a report.
2. Writing the report in a paragraph is recommended, making small and clear sentences.
3. Plan your write-up before you start writing it.
4. Use easy language that is understandable to all readers.
5. Read as many samples as you can to get an idea of how to write a report with accuracy.
6. Checking grammar after completing the report is important.
7. Proofread your content at last before submitting it.
These are some of the tips to keep in mind while writing a report so that your document is easy to understand and also professional at the same time.
Also Read: Letter Writing
This was all about the report writing in English. In this blog, you will read about what this task is, and its purpose, followed by the types and format of the same. Furthermore, there are several tips that will improve your writing efficiency and make your responses more accurate. Apart from that, it is also important that you practice story writing and paragraph writing to improve your command of the English language. So, practice more and become a master in framing some interesting write-ups.
1. What Is a Report?
A report is a document that summarizes the facts about an event or topic. It is important to remember that it is this is never a fictional piece of writing but contains information from a real event or a topic.
2. Why Do People Write a Report?
The purpose of report writing is to inform people about a specific event or topic in brief. For example, a report of a product to inform people about it in the form of a promotion.
3. What Are Common Types of Report Writing?
Formal and informal reports, informational and analytical reports, long and short reports, progress reports, and research reports are some of the types of report writing that are very common.
4. What Are Some Best Practices for Effective Report Writing?
Effective report writing involves organizing content with headings and subheadings, making it clear for the readers, and adhering to any specific guidelines or style requirements provided for the report.
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